Email? A thing of the past!

Email is still the most frequently used means of communication in the office. But does the medium still deserve the place it still occupies in many people's everyday working lives? Because there are better ways to communicate with your team!

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The advantages of We.Team compared to email

We.Team offers all the functions that teams need for efficient collaboration: Communicate via chat or video/audio conference in real time. Present results via screen sharing. Share files with your team and save them clearly structured in one place.

[Translate to Englisch:] We.Team - Homeoffice

Clarity

With We.Team, you can find all communication and shared files in your TeamSpace channels. You also have access to your external cloud drives and servers at all times via the We.Team Multi Cloud.

Organisation

Create a separate TeamSpace for each organization. Organize projects and topics within your TeamSpaces using channels - this keeps all communication organized and clear.

Up-to-date

All content shared via We.Team is searchable. This means that everyone is always up to date and it is no longer necessary to forward masses of emails to people who are new to a project.

Transparency

Thanks to logging, all team members know at all times when someone has read messages, added, downloaded or removed files.

Data security

Store your data securely in the encrypted We.Team Cloud. With automatic data export, you can secure all files and chat histories.

IT security

Working with emails opens the door to the dangers of spam and phishing. With We.Team, however, you can communicate with your team, customers and service providers in a secure space.

We.Team is designed to help
you work better together.

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The disadvantages of email communication

Email causes information overload

Some emails turn into veritable chain letters due to CC and BCC. Because every recipient receives a version of the email, everyone has to take care of filing the email themselves. There is a high chance that communication will fray, inboxes will be flooded or important information will be lost. It increases the more often we click on "Reply".

Email reduces efficiency

Email is a cluttered tool of communication that unnecessarily ties up a lot of resources: A study by the University of Michigan concludes that the inefficient processing of emails reduces employee productivity by up to 40%. An extrapolation by Henley Management College on email communication among European managers comes to an eye-opening conclusion: managers spend around 3.5 years of their working life processing irrelevant emails.

Email is a "black hole" for attachments

Sharing files by email can lead to information being lost. Documents that were essential for understanding have disappeared after clicking on "Reply". If we need to access the attachments again, we have to search for them in old emails.

The situation becomes even more complex when the addressees change and recipients are added to the email ping-pong. They can then neither understand nor comprehend which attachments are being referred to. This leads to misunderstandings, effort and frustration.

Three pro tips: How to make the switch from email to We.Team a success

1

Make the introduction a matter for the boss

Changing habits is not always easy.Change becomes impossible when employees realise that their boss is sticking to the old way of doing things. For example, because they themselves continue to communicate by email. If you want to successfully integrate We.Team, you need the boss on board. As a supporter and a good example. Are you the boss yourself? Then it's up to you.

2

Find the right structure

Email communication has no structure at first. We.Team does. Thematic TeamSpaces and channels ensure that information is organised and available to all TeamSpace members.Invest some time to find the right structure and adapt it to the needs of your team as required.

3

Do away with email completely - not just internally

We.Team is the modern tool for internal company communication, but you can also do without emails when communicating with customers, service providers and partners. If you integrate relevant external people into the appropriate channels, everyone benefits. For example, because you can work directly with the external graphic designer on ideas for the new marketing concept. Or because everyone involved can discuss the requirements for the new project with the customer in one channel.

What our customers say about We.Team

We.Team has taken the organization in our club to a new level. Coordination with coaches, members and sponsors is much more efficient and transparent - leaving more time for sport.

Marcus,
Chairman of a Sports Club

With We.Team, collaboration with customers, graphic designers and suppliers is much more productive. I like the fact that we now use just one tool for digital collaboration instead of many different ones.

Julia,
Managing Director of an Advertising Agency

Use We.Team with no obligations
and free of charge - for as long as you like.

If you don't like We.Team, you can switch back at any time.
Just give it a try and see for yourself.