Arrow down
LinkedIn Icon Facebook Icon

More productive with the Pomodoro technique

Because the Italian student Francesco Cirillo was so often distracted from his actual tasks in the 1980s and was thus short of time, he developed a resolution: He would work for 25 minutes in a highly concentrated manner and then take a short break in order to start the cycle all over again. He stopped the time with a kitchen alarm clock. Because it looked like a tomato, he named his newly developed time management method "Pomodoro" - Italian for tomato. 

The basic principle of the Pomodoro Technique is simple: Pomodoros - as the 25-minute phases of concentrated work are called - alternate with regular breaks. This increases productivity without working yourself to exhaustion. The regular breaks also mean you're not sitting at your desk non-stop all day - your back will thank you.

A Pomodoro cycle consists of seven steps - and takes about two and a half hours total, depending on the length of your breaks: 

  1. Select a task. 
  2. Set alarm for 25 minutes.
  3. Work on task until it rings.
  4. When the timer rings, check the completed task off the to-do list.
  5. Take three to five minute break.
  6. Repeat items 2 through 5.
  7. After the fourth pass, take a 20 to 30 minute break.

Before starting the actual pomodoro, good preparation is important. Complete these four steps before you start your (tomato) alarm clock for the first time: 

Write down and prioritize tasks.

Summarize all open tasks in a to-do list and sort them by urgency and importance. 

Estimate the time needed

Estimate how much time you will need for each task. It's not easy at first, but you'll quickly get better at calculating. Express the time needed in 25-minute work units. Break large tasks down into sub-steps and group to-dos that can be completed quickly into a pomodoro.  

Calculate time budget

Calculate how many pomodoro intervals you can get through today and schedule all the pomodori on your calendar.

Schedule tasks

Assign a task from the to-do list to each Pomodoro slot on the calendar and get started.

 

 

You may also be interested in

Productivity

Achieving goals by mental contrasting - the WOOP method

Why positive thinking does not necessarily lead to success. And how the WOOP method has been proven to really help achieve goals.

 

Productivity

How to defeat procrastination

Around 20 percent of the world's population procrastinates regularly. Four tips to finally conquer your weaker self.

Productivity

These 5 factors will make you an irreplaceable team player at work

Team spirit is an important quality in the professional world. Find out which five factors make you irreplaceable in your team.

Productivity

Seize the morning! More productive with the 90-90-1 rule

"The early bird catches the worm" - is still relevant today. Why mornings are so crucial for being productive.

Productivity

Managing limited resources with the Pareto principle

Small effort - big effect: With 20 percent of the work you achieve 80 percent of the results. Learn how to apply the Pareto principle.

 

Productivity

How to improve your communication?

Communication is the key to convincing bosses, colleagues, employees and customers. We explain what matters and how you can improve your skills.

Productivity

6 Tips to help you focus better

Focusing on what's important and not get bogged down is an important skill for successful people. Here you get 6 tips for more focus.

 

News

How to connect your external cloud drives to We.Team

Easily integrate your external cloud drives with We.Team in 6 simple steps to conveniently share files with your team in just a few clicks.

 

Productivity

Resilience (part 2): How to strengthen your psychological robustness

Resilience is a dynamic construct that we can actively influence. Use these tips to strengthen your resilience.

News

How to connect your MagentaCLOUD with We.Team

Learn how to connect your MagentaCLOUD to We.Team in 10 easy steps to conveniently share files with your team in just a few clicks.